Please click here for a printable Community Room Application Form. Please bring form to the Salina Library circulation desk.
Salina Library makes its meeting room available for use by individuals and groups, without charge, for non-commercial, cultural, educational, political, religious, intellectual, and civic purposes. Library programs or meetings take precedence over any other use.
Salina Library affirms Article VI of the American Library Association’s Library Bill of Rights: “Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.” Authorization to use the meeting room does not constitute an endorsement by the library of a group or organization’s positions or beliefs.
Meeting Room Use Policy
Each group requesting use of the meeting room must complete an application before scheduling a meeting at the library.
If there is a question about a group’s eligibility, the library director reserves the right to review any or all requests.
All meetings must be free and open to the public. Library staff must have access to the room at all times.
No fees, dues, or donations may be charged unless approved by the library.
The meeting room may not be used for commercial and/or for-profit purposes or private social events.
All meetings must be held during regular library hours.
In the event of an emergency, groups agree to follow instructions from library staff and any first responders assisting with the emergency.
In the event of injury, illness, or incident of property damage while the room is in use, groups will immediately notify library staff. In the event of a crime or medical emergency, call 911.
Events planned by outside groups are not sponsored by or endorsed by Salina Library.
Library-sponsored programs take priority over all other meeting room reservations. The library reserves the right to cancel meeting room reservations at any time due to a conflict with a library-sponsored program.
In the event that the library unexpectedly closes, any meetings scheduled during that time will be canceled. The group’s contact person will be informed. The library is not responsible for notifying group members.
Meeting room use may not disrupt the use of the library by others. All persons using the meeting room are subject to all library rules, including the Code of Conduct, and the Wireless Internet Access Policy.
Media is protected by copyright laws and cannot be shown unless designated as public domain material or accompanied by Public Performance Rights.
No group may reserve the room more than 90 days in advance.
Salina Library’s name and/or address may not be used as the headquarters of any group.
No posters or signs promoting a meeting or program may be displayed in the library without the permission of library staff.
The library reserves the right to review all materials distributed at meetings.
Decorations, posters, or other materials may not be taped or fastened to walls, windows, whiteboard or the SMART board.
Permission is required for use of any library-owned equipment.
Library staff will not set up the meeting room. Tables and chairs are available for use.
Light refreshments are permitted with prior staff notification. Groups are responsible for immediate clean-up of the meeting room.
The library will not provide storage of materials or equipment or assume responsibility for the security of items brought into the meeting room.
Groups are asked to share the number of attendees with library staff following each meeting.
Individuals may reserve the room for use as a study room up to one week in advance.
By reserving a room, the reserving party affirms they assume all legal and financial responsibility for the conduct of the meeting and the safety of all participants.
All users and organizations agree to defend, indemnify, and hold harmless the library, its trustees, staff and volunteers from any and all claims, actions, or liabilities, including legal fees, arising from their use of the meeting room.
Safety Guidelines
No harassing, abusive, or demeaning activity directed at any person or group.
No alcohol or tobacco products are permitted in the meeting room.
Reserving groups are solely responsible for ensuring appropriate adult supervision when minors are present. The responsibility for providing, verifying and maintaining this supervision and safety vetting of groups rests entirely with the reserving party.
No open flames or candles are allowed.
Attendance at meetings is limited to 32 people.
Large groups or organizations are asked to find alternative parking.
The meeting room must be vacated 10 minutes before closing.
All groups using the meeting room are expected to leave the room in the condition it was found and clean up any waste. Groups will be charged a minimum of $25 if cleaning or maintenance service is necessary.
Applicants are responsible for fully communicating any out-of-the-ordinary impact their event might have on library operations.
